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Wedding Party + Family Duties and Responsibilities List

Posted on August 31, 2017 at 6:35 PM Comments comments (0)


Wedding Party + Family Duties and Responsibilities


With it being wedding season and weddings being in full swing, there have  been several of our couples in search of an easy way to keep track of who is in charge of what among their wedding party and family. To make things easier on them, we have come up with a list of items we often see are super helpful in the planning process, on the wedding day and other events surrounding the wedding. We recommend picking and choosing which ones fit what your specific wedding needs are and providing a list to each member. Having it all in one place, makes it way easier on you wedding party and family so there isn't any confusion as who's responsible for what and will give you peace of mind knowing you will have their full support on your wedding day!





MAID OF HONOR



  • Support & be there in times of crisis during the planning process
  • Helps Bride select attire, invitations, envelopes, addressing envelopes, making favors and any shopping excursions
  • Pays for own wedding attire
  • Helps organize the bridesmaids with appointments & fittings for dresses & shoes
  • Helps to coordinate gowns, shoes, makeup, jewelry & flowers
  • Keeps Bridesmaids informed of all parties, functions, & rehearsals they need to attend
  • Hosts Bridal shower for the Bride
  • Plans Bacholorette party for the Bride, either alone or with the Bridesmaids
  • Attend Rehearsal & Rehearsal dinner
  • Arrive at the location of ceremony and reception to assist with setup
  • Arrives at the agreed location for getting ready and to assist the Bride in getting dressed
  • Keeps Bride on schedule
  • Arranges Bride’s Veil and train throughout the day
  • Makes sure on wedding day the Bride gets something to eat & drink
  • Oversee Bridesmaids on the wedding day
  • Distribute corsages & boutonnières before ceremony
  • Arrives dressed at agreed location for photographs
  • Helps Bride arrange her train and veil at the alter
  • Holds the Bride’s bouquet and Groom’s ring during the ceremony, if no Ring Bearer or Best Man not doing
  • Witnesses the signing of the marriage license & signs the certificate as a legal witness
  • Is a member of the wedding party entrance & typically seated near the Bride & Groom
  • Dances with the Best man during the Wedding party dance
  • Makes a toast in honor of the Bride & Groom
  • Helps Bride change into her going away clothes
  • Takes care of Bridal gown after the wedding
  • Takes Wedding gown in for preservation




BRIDESMAIDS



  • Be supportive of the Bride & her decisions
  • Assist Bride with errands, tasks, addressing invitations, envelopes, & preparing favors
  • Pay for own wedding attire
  • Assist Maid of honor in planning the Bacholorette and bridal shower
  • Keep in contact with the Maid of honor for fittings, parties, etc.
  • Participate in all pre-wedding parties, functions etc.
  • Be available to assist Bride’s mother or host with any details
  • Help keep a gift record at the shower
  • Attend the rehearsal and Rehearsal dinner
  • Arrive at the location of ceremony and reception to assist with setup
  • Arrive at location agreed upon for getting ready
  • Assist the Bride in getting dressed along with the Maid of honor
  • Take direction from the Maid of honor in the day of the wedding
  • Arrive at selected location, dressed for photos
  • Walk down aisle with groomsmen, selected by Bride and Groom or single file
  • Participate in the wedding party entrance
  • Sit next to the Groomsmen at the head table
  • Dance with the Groomsmen and other important Guests
  • Introduce guests to one another
  • Encourage single women to participate in the bouquet tossing ceremony
  • Help straighten up & clean after the reception





BEST MAN



  • Pays and/or rents all attire necessary for the wedding
  • Helps organize the fittings of the Groom, Groomsmen & Ushers
  • Makes sure the Groom, Groomsmen and Ushers know when fittings and all functions or parties are
  • Makes all the Bride & Grooms Honeymoon travel arrangements
  • Help Maid of honor plan & Coordinate a Wedding shower if having co-ed wedding shower for both the Bride & Groom
  • Organizes a Bachelor party for the Groom
  • Makes sure the Groom has everything on his “things to bring list” tickets, itinerary, birth certificates, etc.
  • Attends Rehearsal & rehearsal dinner.
  • Arrive at the location of ceremony and reception to assist with setup
  • Offers support at the Groom’s side during the entire day, at ceremony, reception, etc.
  • Keeps Groom, Groomsmen & Ushers on schedule the day of the wedding
  • Arrives dressed at the agreed location for photographs
  • Drives Groom to the ceremony site and sees that he is properly dressed before arriving
  • Holds the bride’s ring for the groom, if there is no Ring Bearer, during the ceremony
  • Brings marriage license to the ceremony
  • Witnesses the signing of the marriage license & signs as a legal witness
  • Drives newlyweds to the reception if there is no hired driver or transportation
  • Sits at the head table with the Groom and in the wedding party grand entrance
  • Dances with the Maid of honor during the Bridal party dance
  • Offers the first toast at the reception to Bride & Groom, usually right before dinner
  • Pays the clergyman/officiator, musicians, photographer, and any other service providers the day of the wedding for the Bride & Groom
  • See that the suitcases are loaded in the get-away/honeymoon car
  • May drive Bride & Groom to the airport or honeymoon suite
  • Oversees the return of the tuxedo rentals for the Groom, Groomsmen & Ushers




GROOMSMEN



  • Rent or Pay for own wedding attire
  • Keep in contact with the Best man for fittings, parties, etc.
  • Be available to assist the Bride’s mother or host with any details
  • Participate in pre-wedding parties, functions, etc.
  • Arrange transportation to and from ceremony & reception for the Bridesmaids and Groomsmen, if not done by the Bride & Groom
  • Help Best man with the Bachelor party
  • Attend the rehearsal and Rehearsal dinner
  • Arrive at the location of ceremony and reception to assist with setup
  • Arrive at location selected dressed and ready for photos
  • Escort the Bridesmaids for the processional and recessional
  • Transport any gifts from the ceremony to the reception
  • Escort and stand next to Bridesmaids in the wedding party entrance
  • Sit next to the Bridesmaids at the head table at the reception
  • Introduce guests to one another
  • Dance with the Bridesmaids and other important guests
  • Encourage single men to participate in garter throw
  • Help decorate Bride & Grooms get-away car
  • Help straighten up & clean after the reception
  • Oversee transfer of the gifts to a secure location after the reception
  • Take direction from the Best man on the day of the wedding






USHERS



  • Rent or pay for own wedding attire.
  • Arrive dressed at location suggested for the wedding photos
  • Be available to assist the Bride’s mother or host with any details
  • Help with the finishing touches, such as: lighting candles, putting petals on table, etc.
  • If pew ribbons are used, two ushers may loosen them one row at a time after the ceremony.
  • Introduce guests to each other
  • Direct guests placement of gifts.
  • Distribute wedding programs and maps to the reception as guests arrive
  • Seat Guests at the ceremony as follows:
  • If female, offer the right arm.
  • If male, walk along his left side.
  • If couple, offer right arm to female: male follows a step or two behind.
  • Seat Brides guests in left pews.
  • Seat Groom’s guests in right pews.
  • Maintain equal number of guests in left and right pews, if possible.
  • Should a group of guests arrive at the same time, seat the eldest women first.
  • Just prior to the processional, escort the Groom’s mother to her seat: then escort the Bride’s mother to her seat.
  • Two roll out the carpet down the aisle after both mothers are seated.
  • When ceremony is over escort the guests out by aisles first, by the first aisle.
  • Direct guests to the reception site.
  • Help with the transfer of the flowers and gifts to the reception site.
  • Help with the transfer of the flowers and gifts to a secure location after the reception.
  • Dance with important guests at the reception.
  • Help decorate Bride & Groom’s get-away car.
  • Help straighten up & clean up after the ceremony and the reception.





BRIDE’S MOTHER



  • Help prepare guest list for the Bride & her family, address invitations & envelopes.
  • Helps the Bride select her Bridal gown, Attendant’s attire & accessories
  • Selects her attire, with her daughter’s input, according to the formality and the color of the wedding
  • Purchases her own dress, after getting the Bride’s opinion, she has the first choice as to what color she will wear, then the Groom’s mother can choose.
  • Keep father of the Bride informed of wedding plans & expenses, if hosting the wedding
  • Makes accommodations for the out of town guests.
  • Helps to keep track of the gifts the Bride & Groom have received
  • Arrives at the ceremony site about 1 hour before the wedding.
  • Assist in ceremony & reception details
  • Attends the showers & parties given in her daughter’s honor.
  • Attends the rehearsal & rehearsal dinner.
  • She is the first to greet guests as they arrive.
  • Is seated in the left front pew to the left of the Bride’s father during the ceremony.
  • Is the last person to be seated right before the processional begins.
  • May stand up to signal the start of the processional.
  • Can witness the signing of the marriage license.
  • She is the Official hostess of the reception.
  • She & her husband are seated at a place of honor near the Bride & Groom at the parent’s table during the reception.
  • Dances with the Groom after the first dance.




BRIDE’S FATHER



  • Helps to prepare the guest list for the Bride & her family
  • Selects attire that complements the Groom’s attire & other attendants.
  • Pays for own attire
  • After giving the Bride away, he sits in the left front pew to the right of the Bride’s mother. (If divorced, he sits in the second or third row, unless it is he who is financing the wedding.)
  • Rides to the ceremony with the Bride
  • Escort’s the Bride down the aisle to Groom
  • When Officiator asks, “Who gives this Bride away?” He answers, “ Her mother and I do” or something similar.
  • He can witness the signing of the marriage license
  • Mingle with the guests as the host of the reception.
  • He dances with the Bride after the first dance, for the father daughter dance
  • Take care of any final payments of venders and generally is the last to leave the reception.







GROOM’S MOTHER



  • Help to prepare the guest list for the Groom & his family
  • Makes accommodation for the Groom’s out of town guests
  • Selects attire that complements the mother of the Bride’s attire
  • Send a note to the Bride & her parents welcoming them to the family
  • With the Groom’s father, plans the rehearsal dinner
  • Is the host for the rehearsal dinner along with the Groom’s father
  • Arrives dressed 1 hour before the wedding
  • Mingles and greets guests
  • May stand up to signal the start of the processional
  • Can witness the signing of the marriage license



GROOM’S FATHER



  • Helps to prepare the guest list for the Groom & his family
  • Selects attire that complements the Groom’s attire
  • With the Groom’s mother, he plans the rehearsal dinner
  • Is the host at the rehearsal dinner along with the Groom’s mother
  • Assist the Groom’s mother in writing a note to welcome the Bride & her parents to the family
  • Arrives dressed 1 hour before the wedding
  • Mingles and greets guests
  • May stand up to signal the start of the processional
  • Offers a toast to the Bride at the rehearsal dinner



FLOWER GIRL



  • Usually between the ages of 4 & 8
  • Wears the appropriate dress according to the formality
  • Her parents usually purchase the attire
  • She attends the rehearsal to practice her role but is not required to attend pre-wedding parties
  • If very young, may sit with her parents during the ceremony
  • Is included with the bridesmaids in transportation & photography arrangements
  • She arrives dressed before the wedding for photos
  • Walks alone or with another flower girl or ring bearer just before the Bride.
  • She carries a basket filled with loose petals to scatter preceding the Bride’s path during the processional, if allowed by the ceremony site 


RING BEARER



  • Is usually between the ages of 4 & 8.
  • Wears the appropriate clothes according to the formality
  • His parents usually purchase the attire
  • Attends the rehearsal to practice his role but is not required to attend pre-wedding parties
  • Is included with the Grooms men in any arrangements for transportation & photography
  • Arrives dressed before the wedding for photos
  • Walks alone or with a flower girl just before the bride
  • Carries a pillow or ring box with the rings attached
  • If younger than 7 years, may carry artificial rings
  • If very young, may sit with his parents during the ceremony



FRIENDS & RELATIVES



  • Oversee the production of the wedding program
  • Assist in the setup and/or clean up of the ceremony and/or reception
  • Help decorate the ceremony & reception
  • Handing out ceremony or reception programs
  • Help in circulate the guest book for the guests to sign
  • If musically talented, play a selection at the ceremony or reception
  • Oversee the gifts, card box and guest book
  • Read a scripture, poem, or serve as candle lighters





Written by Michelle Culp Copyright 

2017-JULY Wedding Highlights

Posted on July 31, 2017 at 5:05 PM Comments comments (0)

The month of July was filled with so many great weddings! Congratulations to our July #EoeClientFamily2017


07.01.2017 Tram+Josh - Storybook Farm

07.04.2017 Stephanie+Rene Jr.

07.15.2017 Shannon+Joe - Seattle Little Water Cantina

07.22.2017 Aurea+James - Private Property Horseshoe Lake

07.29.2017 Angela+Jeremy - Private Property Snag Island (Lake Tapps)


Here are our top 8 favorite ideas and highlights:


1. GARLANDS , LONG TABLES AND CAFE BULBS

We're seeing a rising trend and loving the simplicity of using garlands made of Ivy, salal, fern, ruscus and more for table centerpieces. Long tables are giving receptions a more relaxed feel and the use of wood tables allowed our couples to save on the cost of table linens. Cafe bulbs are being strung from across tables to zig zag patterns to provide an intimate feeling.






2. LOCAL COFFEE FAVORS

We just adored the idea of having local favors incorporated! One of our couples chose to fill mini mason jars with different flavors of coffee beans for guests as a little take away for those coming in from all over. Putting them on this vintage rolling bar added just the right touch to display the coffee favors.




3. CAKE SMASH

This seems like it's going to be a smash! Cake smash that is. A few of our couples added this fun little feature to their wedding by setting out a jar for the Bride and a jar for the Groom with the intention of having guests go at it in an all out bidding war to vote on who they want to smash the cake in the others face. Whoever earns the most cash, gets to smash the cake in the others face during the cake cutting. Guests seemed to get a kick out of this and the couple walked away with some extra cash. Win, Win! Well except for the one getting the cake in the face but they seem to be good sports and happy to give their partner and guests some fun entertainment!


4. SIGNS AND CUSTOM TOUCHES

We are still loving the trend of using signs. Not only does it add a touch of decor to your wedding but it also helps inform guests of what's going on, directions on what to do or just making them feel welcome.



5. BOUNCY HOUSES, SLIDES AND KID ACTIVITIES

So in love with the idea of bouncy houses, games and other fun activities to keep kids busy if you plan on having them at your wedding. Most of the kids spent the entire time going down the blow up slide, swinging on swings, playing ring toss and tic-tac-toe and loved it! This freed up parents to enjoy the festivities while still being able to keep an eye on their children. We are going to recommend this in the future to any who are planning on including kids among their guests. This is a perfect way to include the little guests and make them feel a part of the wedding as well.




6. LANTERNS AND FURNITURE

Incoporating simple touches like the hanging of these lanterns and setting out a few chairs or couches really seems to add to the comfort and level of decor for weddings. Ideas like this could also double as a backdrop for photos for guests or for the Bride and Groom, wedding party or family photos.




7. CEREMONY BENCHES AND DOORS

Another great idea we loved was of these simple benches for the seating for guests during the ceremony. It was so perfect on Horseshoe Lake overlooking the water. One of our couples had these custom doors made for use during the ceremony as their backdrop. Who wouldn't adore the charm of doors like these?! They were later moved to the tent entrance so the couple could enter through them as they were announced into the reception.




8. BRIGHT COLORS AND GRAPHICS

When our couple approached us about wanting a fun filled fiesta wedding, we were gung ho. So excited to do something a little different, we went in full force. From the mini pinatas and maracas, sarape runners, to the arbor with paper flowers and streamers, the banners, brick table numbers, everything played a part in making this couples vision a reality. Bright pops of colors and graphics really showed how fun this couple are. 





For wedding planning, more highlights on past and future weddings as well as other ideas on weddings and decor visit our website essenceofevents.com

A giant thank you to all the vendors we worked with this month and all of their hard work. 

Written by: Michelle Culp 2017 Copyright of Essence of Events, LLC

12 Reasons To Consider Hiring a Wedding Planner

Posted on April 25, 2017 at 5:40 PM Comments comments (1)

 


12 Reasons To Consider Hiring a Wedding Planner


For most couples today, they are busy with full time jobs or students in school and don't have the time to devote countless hours to what planning a wedding entails. It is important to them that they have support and guidance through the process because many of them don't know what to expect or what is expected of them when it comes to weddings.
Below are some main areas and reasons couples may want to consider using a wedding planner:


Enjoyment Throughout the Planning Process 

 Planning a wedding is often likened to purchasing a home or any other major life decision. There are so many details involved and it can be an emotional time. Hiring a Planner helps alleviate stress, worry, doubt and responsibility. This allows couples to enjoy the process, keeping their relationship first and for most and getting needed time to spend with family and friends to strengthen bonds before one of the most important days of their life.



Checklists and Timelines

 We see a lot of couples have no idea where to start or get to a certain point where they aren't sure what they're supposed to be doing. The most common is they become so overwhelmed and confused, they just put things on hold, resulting in a lack of any planning being done. Having a Planner to keep you on track with customized monthly checklists can be a life saver. Being able to focus on a few tasks a month, is less overwhelming and seemingly easy to accomplish. A Planner can assist in the creation of your detailed timeline, which is one of the single most important tasks, it allows everyone to know the timing of events as you want them to occur, who is responsible for what, songs, and more.


"To get the best outcome for your wedding it is essential that you have the best vendors to form a team on your big day."


Budget Development and Management

 Helping them stay in budget is important because one small purchase can offset in another area and result in difficulty booking the services or getting the items they actually need. Having a Planner to keep track of all the expenses and payment schedules, alleviates the stress off couples of remembering what they paid to whom and when their next payments need to be made.


Recommendations for Professional Vendors 

 This is possibly one of THE most important aspects of planning a wedding. To get the best outcome for your wedding it is essential that you have the best vendors to form a team on your big day. You are relying on their experience, knowledge and ability to perform services and fulfill contracts according to your vision and expectations.



Scheduling and Participation in Meetings and Appointments with Vendors 

 Planners can assist in coordinating the best times for meetings and appointments with vendors. Being present at the meetings and knowing what needs to be discussed or what information the vendors may need make for an easy discussion of details and a better understanding of what the couples vision is.



Asking Questions

 Never underestimate the power of simply asking. It can make or break a negotiation, contract, idea and can ensure there are no misunderstandings or miscommunication of what the couple will be receiving or should expect. Planners have experience in knowing the best questions to ask and which ones don't apply so they aid in the ability to make sure every aspect of the wedding is covered.



"Anytime you attach the word wedding to a product, it instantly increases. So having a Planner who knows what is fair and what is not fair is crucial to negotiating on pricing."


Communication and Documentation of Conversations and Decisions 

 Phone calls, records, where you left off in planning and more can be quickly referred to or cleared up, because a Planner will make notes and detail things couples or vendors talked about.



Negotiate and Review Contracts and Service Costs 

 Getting the best services for the best price can be difficult without knowledge of the industry standards and a having an interconnected relationship with the vendor. Anytime you attach the word wedding to a product, it instantly increases. So having a Planner who knows what is fair and what is not fair is crucial to negotiating on pricing. Contracts can often have terms in them that are difficult to understand, vague or can be excluded from the contract all together. Having a Planner by your side to review contracts can save you not only time, but also allow for flexibility with timing, services or fees.



Duties for Wedding Party and Family 

 Planners should have some form or worksheet to assist you in knowing what duties each member can perform. This makes it easier to plan ahead of time who is responsible for what and if there is anything that needs to be adjusted to make the day run smoother and wedding party or family to know what are their tasks to take care of.



Guest Accommodations 

 Family and friends travel from all over and it can be stressful to know where they're going to stay. To assist with this, Planners can arrange for a room block at one or two local hotels that are in the allocated budget the couple thinks would be best for their guests to pay. Deals can be made for these blocks so if a Planner has a connection with the hotel. They may have a better chance of getting your room block dropped down.



Alleviate stress, worry, doubt, responsibility

 One of the most difficult things about planning a wedding for a couple, is that it creates a lot of tension on their relationship if they are stressing over decisions that need to be made and dealing with deadlines. Planners can take on the burden of assisting in guiding the couple and offering advice to make the process more of a bonding experience than a reason for added worry. With the right Planner, they will know they have someone to mediate and reason on certain categories so the couple can better come to an agreement on a decision.


Day of Coordination 

 Planners are life savers when it comes to couples wedding days. They arrange setup times and know every detail of the day so that the couple, family and friends can enjoy spending time together. If a problem comes up, a Planner has the experience and knowledge of what best to do to stay true to what each couple envisioned for their wedding. Planners know what to expect, what is normal, what is not, what needs to be done to adjust for timing complications or lack of vendor services or inability to perform. They often have a network of vendors they can reach out to should a vendor not arrive. Planners organize the wedding party and coordinate with the vendors for the Ceremony and reception for events throughout the wedding. They ensure the right amount of tables are setup with the correct linens and decor items. When the wedding is completed they are there for tear down to make sure the couple goes home with what is theirs and that all vendors clean up their equipment and everyone is out safe and on-time.


Written by Michelle Culp of Essence of Events, LLC



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