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Wedding Party + Family Duties and Responsibilities List

Posted on August 31, 2017 at 6:35 PM Comments comments (3)


Wedding Party + Family Duties and Responsibilities


With it being wedding season and weddings being in full swing, there have  been several of our couples in search of an easy way to keep track of who is in charge of what among their wedding party and family. To make things easier on them, we have come up with a list of items we often see are super helpful in the planning process, on the wedding day and other events surrounding the wedding. We recommend picking and choosing which ones fit what your specific wedding needs are and providing a list to each member. Having it all in one place, makes it way easier on you wedding party and family so there isn't any confusion as who's responsible for what and will give you peace of mind knowing you will have their full support on your wedding day!





MAID OF HONOR



  • Support & be there in times of crisis during the planning process
  • Helps Bride select attire, invitations, envelopes, addressing envelopes, making favors and any shopping excursions
  • Pays for own wedding attire
  • Helps organize the bridesmaids with appointments & fittings for dresses & shoes
  • Helps to coordinate gowns, shoes, makeup, jewelry & flowers
  • Keeps Bridesmaids informed of all parties, functions, & rehearsals they need to attend
  • Hosts Bridal shower for the Bride
  • Plans Bacholorette party for the Bride, either alone or with the Bridesmaids
  • Attend Rehearsal & Rehearsal dinner
  • Arrive at the location of ceremony and reception to assist with setup
  • Arrives at the agreed location for getting ready and to assist the Bride in getting dressed
  • Keeps Bride on schedule
  • Arranges Bride’s Veil and train throughout the day
  • Makes sure on wedding day the Bride gets something to eat & drink
  • Oversee Bridesmaids on the wedding day
  • Distribute corsages & boutonnières before ceremony
  • Arrives dressed at agreed location for photographs
  • Helps Bride arrange her train and veil at the alter
  • Holds the Bride’s bouquet and Groom’s ring during the ceremony, if no Ring Bearer or Best Man not doing
  • Witnesses the signing of the marriage license & signs the certificate as a legal witness
  • Is a member of the wedding party entrance & typically seated near the Bride & Groom
  • Dances with the Best man during the Wedding party dance
  • Makes a toast in honor of the Bride & Groom
  • Helps Bride change into her going away clothes
  • Takes care of Bridal gown after the wedding
  • Takes Wedding gown in for preservation




BRIDESMAIDS



  • Be supportive of the Bride & her decisions
  • Assist Bride with errands, tasks, addressing invitations, envelopes, & preparing favors
  • Pay for own wedding attire
  • Assist Maid of honor in planning the Bacholorette and bridal shower
  • Keep in contact with the Maid of honor for fittings, parties, etc.
  • Participate in all pre-wedding parties, functions etc.
  • Be available to assist Bride’s mother or host with any details
  • Help keep a gift record at the shower
  • Attend the rehearsal and Rehearsal dinner
  • Arrive at the location of ceremony and reception to assist with setup
  • Arrive at location agreed upon for getting ready
  • Assist the Bride in getting dressed along with the Maid of honor
  • Take direction from the Maid of honor in the day of the wedding
  • Arrive at selected location, dressed for photos
  • Walk down aisle with groomsmen, selected by Bride and Groom or single file
  • Participate in the wedding party entrance
  • Sit next to the Groomsmen at the head table
  • Dance with the Groomsmen and other important Guests
  • Introduce guests to one another
  • Encourage single women to participate in the bouquet tossing ceremony
  • Help straighten up & clean after the reception





BEST MAN



  • Pays and/or rents all attire necessary for the wedding
  • Helps organize the fittings of the Groom, Groomsmen & Ushers
  • Makes sure the Groom, Groomsmen and Ushers know when fittings and all functions or parties are
  • Makes all the Bride & Grooms Honeymoon travel arrangements
  • Help Maid of honor plan & Coordinate a Wedding shower if having co-ed wedding shower for both the Bride & Groom
  • Organizes a Bachelor party for the Groom
  • Makes sure the Groom has everything on his “things to bring list” tickets, itinerary, birth certificates, etc.
  • Attends Rehearsal & rehearsal dinner.
  • Arrive at the location of ceremony and reception to assist with setup
  • Offers support at the Groom’s side during the entire day, at ceremony, reception, etc.
  • Keeps Groom, Groomsmen & Ushers on schedule the day of the wedding
  • Arrives dressed at the agreed location for photographs
  • Drives Groom to the ceremony site and sees that he is properly dressed before arriving
  • Holds the bride’s ring for the groom, if there is no Ring Bearer, during the ceremony
  • Brings marriage license to the ceremony
  • Witnesses the signing of the marriage license & signs as a legal witness
  • Drives newlyweds to the reception if there is no hired driver or transportation
  • Sits at the head table with the Groom and in the wedding party grand entrance
  • Dances with the Maid of honor during the Bridal party dance
  • Offers the first toast at the reception to Bride & Groom, usually right before dinner
  • Pays the clergyman/officiator, musicians, photographer, and any other service providers the day of the wedding for the Bride & Groom
  • See that the suitcases are loaded in the get-away/honeymoon car
  • May drive Bride & Groom to the airport or honeymoon suite
  • Oversees the return of the tuxedo rentals for the Groom, Groomsmen & Ushers




GROOMSMEN



  • Rent or Pay for own wedding attire
  • Keep in contact with the Best man for fittings, parties, etc.
  • Be available to assist the Bride’s mother or host with any details
  • Participate in pre-wedding parties, functions, etc.
  • Arrange transportation to and from ceremony & reception for the Bridesmaids and Groomsmen, if not done by the Bride & Groom
  • Help Best man with the Bachelor party
  • Attend the rehearsal and Rehearsal dinner
  • Arrive at the location of ceremony and reception to assist with setup
  • Arrive at location selected dressed and ready for photos
  • Escort the Bridesmaids for the processional and recessional
  • Transport any gifts from the ceremony to the reception
  • Escort and stand next to Bridesmaids in the wedding party entrance
  • Sit next to the Bridesmaids at the head table at the reception
  • Introduce guests to one another
  • Dance with the Bridesmaids and other important guests
  • Encourage single men to participate in garter throw
  • Help decorate Bride & Grooms get-away car
  • Help straighten up & clean after the reception
  • Oversee transfer of the gifts to a secure location after the reception
  • Take direction from the Best man on the day of the wedding






USHERS



  • Rent or pay for own wedding attire.
  • Arrive dressed at location suggested for the wedding photos
  • Be available to assist the Bride’s mother or host with any details
  • Help with the finishing touches, such as: lighting candles, putting petals on table, etc.
  • If pew ribbons are used, two ushers may loosen them one row at a time after the ceremony.
  • Introduce guests to each other
  • Direct guests placement of gifts.
  • Distribute wedding programs and maps to the reception as guests arrive
  • Seat Guests at the ceremony as follows:
  • If female, offer the right arm.
  • If male, walk along his left side.
  • If couple, offer right arm to female: male follows a step or two behind.
  • Seat Brides guests in left pews.
  • Seat Groom’s guests in right pews.
  • Maintain equal number of guests in left and right pews, if possible.
  • Should a group of guests arrive at the same time, seat the eldest women first.
  • Just prior to the processional, escort the Groom’s mother to her seat: then escort the Bride’s mother to her seat.
  • Two roll out the carpet down the aisle after both mothers are seated.
  • When ceremony is over escort the guests out by aisles first, by the first aisle.
  • Direct guests to the reception site.
  • Help with the transfer of the flowers and gifts to the reception site.
  • Help with the transfer of the flowers and gifts to a secure location after the reception.
  • Dance with important guests at the reception.
  • Help decorate Bride & Groom’s get-away car.
  • Help straighten up & clean up after the ceremony and the reception.





BRIDE’S MOTHER



  • Help prepare guest list for the Bride & her family, address invitations & envelopes.
  • Helps the Bride select her Bridal gown, Attendant’s attire & accessories
  • Selects her attire, with her daughter’s input, according to the formality and the color of the wedding
  • Purchases her own dress, after getting the Bride’s opinion, she has the first choice as to what color she will wear, then the Groom’s mother can choose.
  • Keep father of the Bride informed of wedding plans & expenses, if hosting the wedding
  • Makes accommodations for the out of town guests.
  • Helps to keep track of the gifts the Bride & Groom have received
  • Arrives at the ceremony site about 1 hour before the wedding.
  • Assist in ceremony & reception details
  • Attends the showers & parties given in her daughter’s honor.
  • Attends the rehearsal & rehearsal dinner.
  • She is the first to greet guests as they arrive.
  • Is seated in the left front pew to the left of the Bride’s father during the ceremony.
  • Is the last person to be seated right before the processional begins.
  • May stand up to signal the start of the processional.
  • Can witness the signing of the marriage license.
  • She is the Official hostess of the reception.
  • She & her husband are seated at a place of honor near the Bride & Groom at the parent’s table during the reception.
  • Dances with the Groom after the first dance.




BRIDE’S FATHER



  • Helps to prepare the guest list for the Bride & her family
  • Selects attire that complements the Groom’s attire & other attendants.
  • Pays for own attire
  • After giving the Bride away, he sits in the left front pew to the right of the Bride’s mother. (If divorced, he sits in the second or third row, unless it is he who is financing the wedding.)
  • Rides to the ceremony with the Bride
  • Escort’s the Bride down the aisle to Groom
  • When Officiator asks, “Who gives this Bride away?” He answers, “ Her mother and I do” or something similar.
  • He can witness the signing of the marriage license
  • Mingle with the guests as the host of the reception.
  • He dances with the Bride after the first dance, for the father daughter dance
  • Take care of any final payments of venders and generally is the last to leave the reception.







GROOM’S MOTHER



  • Help to prepare the guest list for the Groom & his family
  • Makes accommodation for the Groom’s out of town guests
  • Selects attire that complements the mother of the Bride’s attire
  • Send a note to the Bride & her parents welcoming them to the family
  • With the Groom’s father, plans the rehearsal dinner
  • Is the host for the rehearsal dinner along with the Groom’s father
  • Arrives dressed 1 hour before the wedding
  • Mingles and greets guests
  • May stand up to signal the start of the processional
  • Can witness the signing of the marriage license



GROOM’S FATHER



  • Helps to prepare the guest list for the Groom & his family
  • Selects attire that complements the Groom’s attire
  • With the Groom’s mother, he plans the rehearsal dinner
  • Is the host at the rehearsal dinner along with the Groom’s mother
  • Assist the Groom’s mother in writing a note to welcome the Bride & her parents to the family
  • Arrives dressed 1 hour before the wedding
  • Mingles and greets guests
  • May stand up to signal the start of the processional
  • Offers a toast to the Bride at the rehearsal dinner



FLOWER GIRL



  • Usually between the ages of 4 & 8
  • Wears the appropriate dress according to the formality
  • Her parents usually purchase the attire
  • She attends the rehearsal to practice her role but is not required to attend pre-wedding parties
  • If very young, may sit with her parents during the ceremony
  • Is included with the bridesmaids in transportation & photography arrangements
  • She arrives dressed before the wedding for photos
  • Walks alone or with another flower girl or ring bearer just before the Bride.
  • She carries a basket filled with loose petals to scatter preceding the Bride’s path during the processional, if allowed by the ceremony site 


RING BEARER



  • Is usually between the ages of 4 & 8.
  • Wears the appropriate clothes according to the formality
  • His parents usually purchase the attire
  • Attends the rehearsal to practice his role but is not required to attend pre-wedding parties
  • Is included with the Grooms men in any arrangements for transportation & photography
  • Arrives dressed before the wedding for photos
  • Walks alone or with a flower girl just before the bride
  • Carries a pillow or ring box with the rings attached
  • If younger than 7 years, may carry artificial rings
  • If very young, may sit with his parents during the ceremony



FRIENDS & RELATIVES



  • Oversee the production of the wedding program
  • Assist in the setup and/or clean up of the ceremony and/or reception
  • Help decorate the ceremony & reception
  • Handing out ceremony or reception programs
  • Help in circulate the guest book for the guests to sign
  • If musically talented, play a selection at the ceremony or reception
  • Oversee the gifts, card box and guest book
  • Read a scripture, poem, or serve as candle lighters





Written by Michelle Culp Copyright 

Theme Thursday - Quirky Wedding and Party Themes

Posted on August 1, 2013 at 11:25 AM Comments comments (0)

It seems that every type of decor, styles and themes under the sun have been done. So what do you do when you want something different. If cookie cutter weddings and parties are not your style and you want something unique, out of the box and maybe even a little quirky, Essence of Events has great ideas for you on todays blog. 


For all of those who have a little hero in you, you may want to consider going with a superhero theme.


You can even tie in the cake and decor if you wanted.



For those of you who want to score a touchdown with your family and friends, we recommend a football theme.


This seating chart featuring different teams and locations is a great idea.


Your guests will be sure to cheer you on after tackling your football themed wedding



Art Deco and hollywood glamour  inspired weddings are hitting the scene

 


Featured film invitations will get you two thumbs up



Staying with the playful themes you could always get under the big tent with your guests for a circus themed wedding



Last but certainly not least is for those who love the outdoors and want their wedding to reflect that love.


Don't be afraid to bring your love of the outdoors into your reception. We love this table setting and menu cards.


Of course eco friendly favors for your guests


Just remember that if you want something different for your wedding or party, you're going to want to take some risks. Be sure to hire a local wedding or event planner if you need some help coming up with different ideas and inspirations for your wedding or event that fit who you are.

Contact Essence of Events, LLC for more ideas like these on themes, decor and planning.


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Theme Thursday: Medical Theme

Posted on July 25, 2013 at 4:15 AM Comments comments (0)

Essence of Events would like to bring you a theme that is so unique, it's sure make your heart skip a beat. When these two doctors met, they showed all the symptoms for a love that was sure to last. When they decided that it was time to tie the knot, incorporating a medical theme into their wedding was nothing foreign to them. Their bright wedding was a gorgeous affair and the results definitely tested positive!

 



Idioms like this were scattered throughout the entire event.




 

As guests entered the ceremony they passed through the “Waiting Room.”



 


 


 

Guests were directed to check in and leave their prescription for a good marriage at the receptionist’s desk. Colorful clipboards adorned the office wall while displaying guest names and what room they were to be seen in (AKA table assignments) for later that evening.



 


 


 

The bride’s favorite animal is an elephant, and the cross representing the medical field was carried throughout the wedding in various elements including the table numbers.



 


 


 

The guests received candy pill bottle favors that read “There is no remedy to love, but to love more,” by Henry David Thoreau that are placed on each table setting.



 


 

Each candle votive is wrapped in white gauze, thus adding to the medical theme.



 


 


 

There were many sweet options at this wedding to choose from, perhaps a dentist would be more helpful than a doctor?!



 


 


 


 


 

Delicious cupcakes with quirky names is always a great way to blend a theme, feed guests, and offer a variety of dessert options.



 


 

The dessert bar at this wedding is fantastic!



 


 

When you have a color scheme, don’t be afraid to go bold, and try different linens on each table with a new pattern, texture, and shade. Mix it up and be fearless!



 


 


 


 

For help planning a wedding like this, for information on Essence of Events, or to get all of your questions answered, contact us today. To schedule your free, initial consultation, call 253.292.1482 or email us at contact@essenceofevents.com

 


 

Written by Samantha Macrae