12 Reasons To Consider Hiring a Wedding Planner

For most couples today, they are busy with full time jobs or students in school and don't have the time to devote countless hours to what planning a wedding entails. It is important to them that they have support and guidance through the process because many of them don't know what to expect or what is expected of them when it comes to weddings.
Below are some main areas and reasons couples may want to consider using a wedding planner:

Enjoyment Throughout the Planning Process 

 Planning a wedding is often likened to purchasing a home or any other major life decision. There are so many details involved and it can be an emotional time. Hiring a Planner helps alleviate stress, worry, doubt and responsibility. This allows couples to enjoy the process, keeping their relationship first and for most and getting needed time to spend with family and friends to strengthen bonds before one of the most important days of their life.

Checklists and Timelines

 We see a lot of couples have no idea where to start or get to a certain point where they aren't sure what they're supposed to be doing. The most common is they become so overwhelmed and confused, they just put things on hold, resulting in a lack of any planning being done. Having a Planner to keep you on track with customized monthly checklists can be a life saver. Being able to focus on a few tasks a month, is less overwhelming and seemingly easy to accomplish. A Planner can assist in the creation of your detailed timeline, which is one of the single most important tasks, it allows everyone to know the timing of events as you want them to occur, who is responsible for what, songs, and more.

"To get the best outcome for your wedding it is essential that you have the best vendors to form a team on your big day."

Budget Development and Management

 Helping them stay in budget is important because one small purchase can offset in another area and result in difficulty booking the services or getting the items they actually need. Having a Planner to keep track of all the expenses and payment schedules, alleviates the stress off couples of remembering what they paid to whom and when their next payments need to be made.

Recommendations for Professional Vendors 

 This is possibly one of THE most important aspects of planning a wedding. To get the best outcome for your wedding it is essential that you have the best vendors to form a team on your big day. You are relying on their experience, knowledge and ability to perform services and fulfill contracts according to your vision and expectations.

Scheduling and Participation in Meetings and Appointments with Vendors 

 Planners can assist in coordinating the best times for meetings and appointments with vendors. Being present at the meetings and knowing what needs to be discussed or what information the vendors may need make for an easy discussion of details and a better understanding of what the couples vision is.

Asking Questions

 Never underestimate the power of simply asking. It can make or break a negotiation, contract, idea and can ensure there are no misunderstandings or miscommunication of what the couple will be receiving or should expect. Planners have experience in knowing the best questions to ask and which ones don't apply so they aid in the ability to make sure every aspect of the wedding is covered.

"Anytime you attach the word wedding to a product, it instantly increases. So having a Planner who knows what is fair and what is not fair is crucial to negotiating on pricing."

Communication and Documentation of Conversations and Decisions 

 Phone calls, records, where you left off in planning and more can be quickly referred to or cleared up, because a Planner will make notes and detail things couples or vendors talked about.

Negotiate and Review Contracts and Service Costs 

 Getting the best services for the best price can be difficult without knowledge of the industry standards and a having an interconnected relationship with the vendor. Anytime you attach the word wedding to a product, it instantly increases. So having a Planner who knows what is fair and what is not fair is crucial to negotiating on pricing. Contracts can often have terms in them that are difficult to understand, vague or can be excluded from the contract all together. Having a Planner by your side to review contracts can save you not only time, but also allow for flexibility with timing, services or fees.

Duties for Wedding Party and Family 

 Planners should have some form or worksheet to assist you in knowing what duties each member can perform. This makes it easier to plan ahead of time who is responsible for what and if there is anything that needs to be adjusted to make the day run smoother and wedding party or family to know what are their tasks to take care of.

Guest Accommodations 

 Family and friends travel from all over and it can be stressful to know where they're going to stay. To assist with this, Planners can arrange for a room block at one or two local hotels that are in the allocated budget the couple thinks would be best for their guests to pay. Deals can be made for these blocks so if a Planner has a connection with the hotel. They may have a better chance of getting your room block dropped down.

Alleviate stress, worry, doubt, responsibility

 One of the most difficult things about planning a wedding for a couple, is that it creates a lot of tension on their relationship if they are stressing over decisions that need to be made and dealing with deadlines. Planners can take on the burden of assisting in guiding the couple and offering advice to make the process more of a bonding experience than a reason for added worry. With the right Planner, they will know they have someone to mediate and reason on certain categories so the couple can better come to an agreement on a decision.

Day of Coordination 

 Planners are life savers when it comes to couples wedding days. They arrange setup times and know every detail of the day so that the couple, family and friends can enjoy spending time together. If a problem comes up, a Planner has the experience and knowledge of what best to do to stay true to what each couple envisioned for their wedding. Planners know what to expect, what is normal, what is not, what needs to be done to adjust for timing complications or lack of vendor services or inability to perform. They often have a network of vendors they can reach out to should a vendor not arrive. Planners organize the wedding party and coordinate with the vendors for the Ceremony and reception for events throughout the wedding. They ensure the right amount of tables are setup with the correct linens and decor items. When the wedding is completed they are there for tear down to make sure the couple goes home with what is theirs and that all vendors clean up their equipment and everyone is out safe and on-time.

Written by Michelle Culp of Essence of Events, LLC